General Affair Mandarin Speaker

Persyaratan Umum

Deskripsi Pekerjaan

Job Summary The General Affair (Mandarin Speaker) is responsible for managing the company's daily office operations and administrative functions to ensure a safe, efficient, and well-maintained working environment. This role serves as the primary liaison between local employees, Chinese management, external vendors, government agencies, and service providers by utilizing strong Mandarin communication skills. Key Responsibilities Office Administration Manage daily office operations and ensure office facilities function efficiently. Maintain office cleanliness, security, and overall working environment. Coordinate office maintenance, repairs, and facility improvements. Monitor office supplies and ensure timely procurement. Asset & Inventory Management Maintain records of company assets and office equipment. Coordinate asset distribution, maintenance, and disposal. Conduct periodic asset inventory and reconciliation. Procurement & Vendor Management Source and negotiate with vendors for office supplies and services. Manage contracts with suppliers and service providers. Monitor vendor performance, service quality, and payments. Expatriate & Business Support Coordinate business travel arrangements, hotel bookings, transportation, and meeting logistics. Assist Chinese expatriates with accommodation, transportation, and daily administrative matters. Support visa, work permit (KITAS), immigration, and related documentation when required. Act as the communication bridge between Chinese management and local employees. Administration & Documentation Prepare and maintain administrative documents, contracts, permits, and licenses. Handle filing systems for both physical and digital documents. Process reimbursements, petty cash, and operational expense documentation. Prepare periodic GA reports and operational budgets. Government & External Relations Coordinate with building management, government agencies, and external partners. Assist in processing company permits and licenses. Ensure company facilities comply with applicable regulations. Event & Employee Support Organize company meetings, internal events, and employee activities. Coordinate office relocation, renovations, and workspace arrangements when necessary. Support employee welfare initiatives related to office facilities and services. Translation & Communication Translate documents between Mandarin, English, and Bahasa Indonesia when required. Provide interpretation during meetings involving Chinese management. Facilitate effective communication between headquarters and the Indonesia office. Other Duties Perform other General Affair and administrative tasks assigned by management. Qualifications: Bachelor's Degree in Business Administration, Management, Chinese Language, or a related field Minimum 1–2 years of experience in General Affairs, Administration, or Office Management Fresh graduates with excellent Mandarin proficiency are welcome to apply Fluent in Mandarin (speaking, reading, and writing) Proficient in Bahasa Indonesia .

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