Procurement Specialist

Persyaratan Umum

Deskripsi Pekerjaan

About the Role We are looking for a meticulous and detail-oriented Procurement Specialist to support our Brand Experience Department. The ideal candidate will handle administrative and financial processes, ensuring smooth operations from vendor registration to invoicing. Key Responsibilities Manage the end-to-end procurement process, including purchase requisitions, quotation requests (RFQ), vendor selection, purchase order (PO) creation, and delivery follow-up. Source, evaluate, and onboard new vendors while maintaining accurate vendor master data and documentation. Coordinate with internal stakeholders to ensure timely procurement of goods and services based on project and operational needs. Negotiate pricing, payment terms, and delivery schedules with vendors to achieve cost efficiency and service quality. Monitor purchase order status, track deliveries, and resolve any procurement-related issues with vendors. Verify vendor invoices against purchase orders and supporting documents to ensure accuracy before payment processing. Ensure all procurement documents are complete, compliant with company policies, and properly archived. Maintain strong relationships with vendors and monitor vendor performance, including quality, responsiveness, and delivery timelines. Prepare procurement reports, spending analysis, and vendor performance reports to support management decision-making. Ensure procurement activities comply with internal policies and maintain accurate records with minimal documentation errors. Qualifications Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Finance, or a related field. 1–3 years of working experience in Procurement, Purchasing, Supply Chain, or related administrative roles (fresh graduates with relevant internship experience are welcome to apply). Experience handling vendor management, purchase orders, sourcing, or procurement administration is an advantage. Proficient in Microsoft Excel (Pivot Table, VLOOKUP/XLOOKUP, and other functions) and familiar with ERP or procurement systems (e.g., SAP, Oracle, Microsoft Dynamics). Strong negotiation, communication, and vendor relationship management skills. High integrity in handling procurement transactions and confidential vendor information. Highly detail-oriented, organized, and able to manage multiple procurement requests simultaneously. Intermediate to advanced English communication skills, both written and verbal.

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